How Emails Weigh Down Corporate Performance – Secrets of Buoying Up Email Overloads

When emails first entered the business realm, we thought that it was the revolutionary and unrivaled mode of communication within an organization. Overtime, emails have proven to weigh down performances due to huge junks of emails that managers and CEOs have to winnow out until they get what’s actually relevant. Various tools including the intranet software have been developed to make internal communications flawless and seamless. We’re going to see how social collaboration tools are an excellent replacement for ordinary emails as a robust communication system within an organization.

Powerful Search Engine Tool

Sorting out tons of emails to locate a single document can be a painful experience since most engines rendering email systems are not integrated with powerful indexing capabilities. As one of the intranet best practices, users usually use the in-built Search Tool to locate files, documents or people working within the organization.

The intranet software allows the users to use the filter tool to narrow down to the relevant search results. When you need to talk to co-worker working in a different department, and you don’t know their name, you can easily locate them by searching them by their job titles, job description or department.

Easier Database Management through Document Versioning 

With conventional emailing processes, it is nearly impossible to track down documents especially those that are frequently updated. Utilizing intranet best practices means avoiding the exasperations caused by the emailing systems and using document versioning capabilities in intranet tools.

It’s time to cushion your team and everyone working in your organization from working on outdated documents. Allow them to access the latest versions of the documents by using intranet portal tools. The tool gives you the chance to trail when and who made changes.

Target the Right Team on the Spot

When you’ve hundreds of employees stratified across different departments and geographical areas, it can be challenging to target a specific group using the emails. Often than not, employees have to check emails if they are tailored for them. If you’re already using the internal interaction tool, you should have discovered that the intranet best practice is being able to send messages, documents and other materials to people directly.

Through the People Directory tool, you can access the contact details of the team you need. The intranet software displays full info including job title, gender, name, email address, phone and other contact details.

LS intranet provides you with the most reliable intranet platform for your team. Our tool is compatible with mobile devices and various web interfaces allowing users to access it anywhere anytime. If you’re not enjoying the intranet best practices that buoys up performance, it’s time to call/email our support team.

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