Cloud-Based Intranet: is It Worth Your Investment?

Should I trust third-parties with my company’s confidential information? What about initial capital expenditure? Which one is a cost-effective option: owning or renting the intranet software? Businesses require different needs, and the choice of on-site intranet systems over cloud-based ones is influenced by several factors.

Enterprises moving to the cloud have their own reasons too. It should be noted making a decision on which cloud collaboration tool shouldn’t be rushed. You have to analyze your internal resources, your future goals, and costs.

Initial Startup & Long-Term Costs

Companies select cloud-based collaboration tools depending on their financial muscle. Mostly, large corporations prefer on-premise server systems so that they can have full control over all the processes. However, the initial costs of setting up the entire intranet infrastructure are high, and it may take a couple of months of testing to get the system running.

For organizations that require systems that can be used on the go, the hosted architecture provides the best solution for their corporations. Cloud-based systems are paid monthly/annually and depending on the provider; you can get other add-ons either for free or for a small fee.

The Scalability Factor

As an SMB owner, you are up for solutions that can grow with your business. Cloud-based collaboration tools are flexible and allow your company to add/subtract employees at any time. The online infrastructure requires few configurations to meet the rising demands of your business. Although it may be costly when you want to make major changes, it is a viable option when you envision a gradual growth through time.

On-premise solutions may be more resilient to scalability shocks, as you’re in full control of the system and you can add other units at your own pace. However, you will have to spend more on IT costs.

Cloud Collaboration Risk Factors

When you choose a third-party to manage your confidential files including contracts, trade secrets, and patents, you’re literally trusting them with your entire investment. Nonetheless, most of SaaS providers offer both multi-tenancy and single tenancy options so that you can choose the securest option for your business.

When you decide to host your collaboration software and hardware in your business premise, you may have the joy of setting security and privacy rules as you desire. But, in case of catastrophes, all your data may be lost. Even if you had a backup, what about the hardware components in the case of physical damage?

There are downsides and benefits of leveraging a cloud-based collaboration platform to steer forward engagement among your teams. Being the industry leader, our cloud intranet services are tried-and-true. We’ll give you an honest analysis of what system is best suited for your business both in short-term and in long-term. Reach out to us, and we’ll get you started.