4 Key Areas in Every Business Where Intranet Solutions are Fundamental

A small business, be it a restaurant, convenient grocery store or an e-commerce shop needs a way of disseminating information across various teams. Most businesses use emails and mobile communication apps like Telegram, WhatsApp, and Skype. There is nothing wrong with these communication platforms only that they lack that sheer element of professionalism.

Additionally, data and documents send via these platforms be it correspondences, RFPs or invoices can easily get lost. Training guides, tutorials and other forms of onboarding materials may need to be prepared every time a new member joins the team.  Tracking, versioning, updating and setting permissions of documents is nearly impossible with these forms of communication.

That’s why online intranet solutions have sprouted up in the business world to create a professional and organized way in-house as well as remote employees can communicate efficiently. We’ve listed important areas where intranet platforms can help in your business.

1. Data Storage, Retrieval & Backup

With an online intranet solution, you don’t have to worry about getting another software to store and backup files for you. Since this is a cloud-based system, information is stored on your hard drive, and selected data is automatically backed-up.

Most intranet software is integrated with powerful search functionality that allows the users to search and retrieve documents, blog posts, organization’s policies, training manuals, etc. Therefore with an intranet, users share a common database enabling them to get the data they need anytime.

2. Workplace Culture

We can’t stress enough how an organization’s culture is vital for the success of every company, but we can tell you for sure, intranet solutions cement culture in an organization.  An intranet is built like social media platforms – Facebook, Twitter, Instagram, etc.

Online intranet solutions consist of sections tailored for news feed, community forums, departments, groups, and blogs. Admins can create as many sub-sites as they want to fit their organizational needs. Employees can comment, like and even send shout-outs to friends on their birthdays and anniversaries. It promotes a lively and interactive workplace thus solidifying the culture of the organization.

3. Employee Training and Engagement

Intranet solutions do more than just enabling employees to interact, communicate and share documents freely. These collaboration platforms are gems for the HRM team. Human resource personnel can create sites tailored specifically for recruits. Here, you’ll find dozens of onboarding materials that will enable the new employees to adapt to their new environment with ease.

Online intranet solutions provide a platform where groups can compete and a spot for managers to assess the suitability of employees for certain projects. With intranets, it’s very easy to know a team player and a dedicated employee.

4. Top-Down Workplace Relationships

In a typical office setting, a junior employee has to physically follow the stipulated protocol when soliciting help from a senior officer. That’s not the case with intranet solutions. Every user including the CEO and the junior most employee has their contacts displayed on the people directory.

Here, you’ll find the name, position, and contact of every employee. It doesn’t matter if you are in the same office space or not. You can access the intranet platform anywhere anytime you want. You can log in to your intranet web portal using any compatible device. A good intranet software is intuitive and easy to integrate with various devices like smartphones, tablets, and computers.

Knowing how the online intranet solutions can impact your business is one thing, and selecting the best cloud-based intranet provider is another. With decades of experience, LS Intranet offers a versatile and flexible solution for any business in any industry. We have technical experts and developers who work consistently to improve features and user experience. Contact us for inquiries and don’t miss to try our free demo.