Reasons Why Intranets Stand Out as Ultimate Internal Communication Systems

It’s common to find technophobic personnel panicking because of the learning curve they have to endure every time new software is launched. It also happens that most firms use SharePoint to manage their internal interactions because they use MyQSL Servers and other Microsoft tools like O365. Microsoft is doing a good job but it is designed for all and sundry and even with customizations, it is possible that you cannot get to use their products in your organization the way you want. While MS has played part in developing intranet technology, firms like LS Intranet are specialized in creating and deploying SaaS off-the-shelf solutions for businesses.

What makes cloud intranets preferred solutions to legacy com tools? Why are they cost-effective options in the long-run?  The following sections answer these queries in details.

System Integration

For most enterprises, intranet technology burgeons as informal and unsanctioned, and then it grows to become one of the most invaluable communication systems. Along the way as it grows, the intranet need to integrate with new devices and new workplace software. Sadly, most legacy systems either lack scalability features or are too expensive to update at least for corporates. For startups, it’s a dead zone. For that, cloud intranet solutions come as inexpensive preferred scalable internal interaction platforms.

Powerful Search Engine

We’ve done analysis and realized that intranet users require search engines that:

• Narrows down to the most relevant result
• Gives options to expand one’s search ideas
• Is easy to read
• Presents documents and posts with tags indicating when, who and where it was posted.
• Is uncluttered allowing one to find content with ease

However, in most cases, when using ubiquitous platforms like SharePoint, your teams don’t get a chance to use powerful search engines. Cloud intranet technologies integrate well with SharePoint and other legacy intranets to infuse robust search tools.

Training

One of the most dreaded things about introduction of intranets is the training process. It’s not only employees that see new tech tools as a threat to traditional work culture but also HR managers who see these tools as additional work to their already cram-full programs.  You need to be smart when introducing intranet technology such that users don’t see it as a burden but a tool to promote their growth and individual productivity.

We helped one our customers who was struggling to get support from other managers and rack-and-file employees to introduce cloud intranet to his business. We told him to urge employees to ‘test-drive’ the intranet where every employee who tests the platform gets a reward. The results were great, with employees telling their colleagues how sharing files, chatting, joining community sites, viewing corporate news and filling forms online makes everything easy.

When implementing your intranet solutions, follow the following tips when designing your trainings to avoid backlash from resisting employees.

• Create a site specifically dedicated for training
• Use Notification and Calendar sections to remind teams of training sessions
• Make some sessions voluntary and others a must
• Use Polls to help you understand areas where employees need help the most
• Post video tutorials and manuals in the training site

No matter the technical ability of your users, simple and intuitive intranet solutions are easy to implement and adopt. LS intranet provides you the ultimate solution that will power internal communications in your firm. Test-and-drive with our demo today!

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