How to Use Your Company Intranet as a Project Management Tool
Online project management tools are becoming more popular in the workplace, for obvious reasons. It’s such an effective way for teams to collaborate and work together on projects, both big and small. When you have a company intranet, you have a built-in project management platform — there is no need to use outside sources anymore.
Here are 4 of the intranet tools you can use within your Project Management dashboard to maximize efficiency.
When teams of people are working on projects with multiple layers, we can find ourselves wasting a huge amount of time picking through email strings. We’re trying to find that directive or piece of content that came from a team member two weeks ago.
With the addition of Discussion Boards on your intranet dashboard, all of this confusion can be avoided. Every team member has access to their relevant discussions, and all communication can happen in one place.
You may be thinking, well what about the files that come via email? Having a place to store all pertinent documents within the project will help the team to share knowledge, and reduce time wasted searching for files.
It is possible that employees are already using separate tools for this, and it is more beneficial and secure for the organization to bring this back in-house so all employees can benefit from the convenience and information sharing that document storing provides.
This can also serve as a learning resource, where employees can share things like powerpoint presentations and learning materials they think other teams members could benefit from.
The Task Management function allows a person to create tasks, assign responsibilities, and give deadlines. The whole team can see who is responsible for what, and when their portion is due.
If some parts are dependent upon the completion of something before it, it is significantly easier for team members to monitor progress and not lose any time. This function also has additional features that can be utilized, such as email reminders as deadlines are approaching.
Having an online calendar is one of the perks of any intranet dashboard, but when you utilize it within your project management tool, it becomes even more effective.
Having the ability to connect the tasks to your calendar, book team meetings, and even bring attention to certain comments on a discussion board, will help to increase the communication and efficacy of any team.
By the way, LS Intranet includes not only 4 mentioned tools, but a variety of others. And with our solution you will simplify the workflows of the whole company. Don’t hesitate to try our demo!